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Application Questions

Does my application need to be completed online? Can you send me a paper application?

The application is only offered online.

Can I stop in the middle of the online application?

Yes. You can complete the application as quickly or as slowly as you would like. You can save your progress as you go or as you complete each section.

What documents do I need to apply?

Is your online grant application system secure?

Our online grant application system uses Secure Socket Layer (SSL) encryption to protect your name, password, and all other information transmitted to or from our system to ensure the protection of your data. Our system is hosted in a secured environment with 24 x 7 monitoring, surveillance, and support to prevent unauthorized access and data security. Advanced security measures including firewalls, security guards, and surveillance are taken to ensure the continued service and protection of your data. Passwords used to access our grant application system are only stored in an encrypted form and are therefore not retrievable by us or any other third party. (In case you need a new password, a temporary password can be generated and sent to you that you can subsequently change).

How long does the application process take?

The time to fully complete the actual online application will take approximately 20-30 minutes. We strongly encourage applicants to gather all required information and documentation outlined on the grant eligibility page prior to beginning the online application. An application will not be considered complete until all required documentation is received. The entire application review process will vary depending on whether we need you to clarify or provide additional information as well as when the Board in your region meets next to review completed applications.

I have obtained copies of all required documentation. Where do I send my documents?

With our online grant application system, we ask that you attach your documentation directly to your application PRIOR to submitting it. To do this, you may need to scan and save your documents in an electronic format so they can be uploaded and attached to your application. You may also take a photo image of your documentation (ex: using a smartphone) and attach these images to your application where applicable.

Does my child need a Social Security Number to apply?

Yes, a SSN is required. Review the eligibility requirements here.

Are there any exceptions to your eligibility requirements?

No, exceptions are not permitted. Review all eligibility requirements here.

What is proof of non-coverage?

This is a document from your insurance company that confirms no benefits will be paid out for a service or product. It could be a copy of your benefit summary’s exclusions list highlighting no coverage, a denial letter from your insurance company, or an Explanation of Benefits that shows no benefits are available.

Your guidelines require grant applications to have a "commercial health benefit plan." Does that include federally funded or state funded insurance plans, such as Medicaid, that are offered to families with low incomes?

No. Please review the eligibility requirements here.

My child is not on my IRS 1040. Is this ok?

The child must be listed on your most recently filed IRS 1040. If the child is not listed on your 1040 because she/he has been born in the current year, please also attach a copy of the child’s birth certificate and social security card. If your child is not on your IRS 1040 because a different person (e.g. former spouse, grandparent, etc.) claims the child, we will also require a copy of their IRS 1040 that lists the child.

What information do I need from my child’s doctor that outlines the medical condition(s)/item(s) we are seeking assistance for? Is there a standard form?

Please download and print the Physician’s Certification of Medical Condition, and provide the form to your child’s doctor to complete.

When does the Board meet to review applications?

The Foundation currently has four Regional Boards that review completed applications. Each Regional Board meets once per month. Please note that your application will only go before the Board from your region when it is complete, we have received all required documentation and all information submitted has been screened.

How will you notify me if the grant application was approved or not approved?:

Award notifications are sent via email to the primary parent/guardian’s email address that was provided on the application. Please be sure you are checking this email regularly.

How much money could our family be awarded?

You could be awarded up to $5,000 annually and $10,000 a lifetime per child. However, grants can vary considerably based on the availability of grant funds, the severity and cost/ insurance coverage of the child’s medical condition compared to other similar applicants’ conditions, or other factors that the Foundation deems appropriate.

When my child is approved for a grant, how can I access the funds? Will you be sending me as the parent a check for those dollars?

If you are approved, you will be given access to our online portal to submit invoicing to UHCCF to be processed for payment. Payment can be sent directly to the provider or to the primary parent on your child’s grant file when the parent has previously paid for the approved service. Payments to parents can be sent electronically through Zelle or by check to the address on file.  In the case where a parent has previously paid for an approved service, proof of payment is required when submitting the payment request.

I understand individual medical grants are up to $5,000. Are all grants $5,000?

If a grant is awarded, grants can vary considerably based on the availability of grant funds, the severity and cost/ insurance coverage of the child’s medical condition compared to other similar applicants’ conditions, or other factors that the Foundation deems appropriate.

If my child is approved for a grant, can I use the grant for any medical costs for my child?

The grant will only cover those items as outlined in the grant approval letter, even if you applied for additional items not listed.